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VA Delivery
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Message typePending Approval Reminder

Client approval

Move the work forward

Summarize what is waiting and give your client one clear action to move the work forward.

About 2 min

Optional. Leave blank to start with 'Hi,'.

Optional. Used in the subject line.

Optional. Added below the sign-off.

Optional. Include only context the client needs.

Items awaiting approval
1 / 12

Optional supporting context.

Optional. No date is invented if blank.

Optional. Complete the phrase 'This will help...'.

Tone

Add your notes, then generate a draft.

Draft

Client-ready message

Review before sendingCheck names, dates, hours and commitments.

Nothing is saved or sent automatically.

Continue the workflow

Working guide

Make the next client action obvious

A good approval reminder names the items waiting for review and asks for a specific action. It gives context without inventing urgency or a deadline.

  1. Step 1List each item the client needs to review.
  2. Step 2State exactly what reply or decision you need.
  3. Step 3Explain the project impact only when it is relevant and accurate.

Common questions

Does this send reminders automatically?

No. It prepares a draft that you can edit and copy into email or chat.

Will it add a due date?

No. A date appears only when you enter one.

Can I use it for payment collection?

This tool is intended for project approvals and requested materials, not legal collection notices.